Built for Melbourne PTs · AEST · AUD

PERSONAL TRAINER SOFTWARE FOR MELBOURNE

Card-on-file no-show fees, online booking and progress tracking — built for Melbourne PTs working across Doherty's, Fitness First, F45, Goodlife, independent CBD studios, the Tan Track or clients' homes. AUD pricing, AEST defaults.

Get beta access See What's Included

Why Melbourne trainers pick PT Pro

Melbourne PTs deal with three things US-built tools never accounted for: weather that flips four times a day, public-transport delays that shift session start times, and a CBD/inner-suburb mix where you might run a 6am at Doherty's, a midday at Albert Park, and a 6pm at a client's apartment in South Yarra.

PT Pro handles that. One booking link your clients can use without an app download. Card-on-file so a wet-weather cancellation or last-minute work meeting doesn't become a missed $80 you'll never see. Calendar sync across Apple, Google and Outlook so the schedule travels with you between locations.

And it's Australian-built: AUD pricing, AEST/AEDT defaults including the daylight-saving switch, GST tax invoices and Xero export built in.

What Melbourne PTs actually use

One flat plan. Every feature for running sessions across multiple Melbourne locations.

Card-on-file no-show fees

One no-show a week at $85 is $4,080 a year over 48 training weeks. Card saved at booking. If they don't show, you mark the session and tap Charge. How much to charge for a no-show.

One booking link, every gym

Same link whether you're at Doherty's, Fitness First, F45, Goodlife, an independent CBD studio or the Tan. Clients pick a time, save a card, confirm.

AEST/AEDT defaults

Melbourne time zone out of the box, including the daylight-saving handover. Reminders go out at the right local time.

Calendar sync that works mobile

One URL works in Apple Calendar, Google Calendar and Outlook. Built for PTs travelling between CBD, Bayside and Inner North in a single day.

Programs and PB tracking

Build programs, assign across your roster, log every set. Personal bests track automatically. Clients log from their phone between sets.

Progress photos and measurements

The single biggest retention lever. Weight, measurements, photos all in the client profile. Charts auto-generated.

Session packages in AUD

"10 sessions for $700" — clients buy upfront on your booking page in AUD, credits track automatically.

Free client portal

Your Melbourne clients get a full portal — book, message, log progress, view sessions. Always free for them.

Training clients in Melbourne

Melbourne's 24-hour chains are Anytime Fitness, Snap Fitness and Jetts, mostly in the suburbs where your pre-work clients live. Inner-city training looks different: building gyms in Docklands and Southbank towers, and boutique studios in Richmond, Fitzroy and Collingwood.

Outdoors, the Tan loop around the Royal Botanic Gardens is the benchmark. Albert Park Lake, Princes Park and Flagstaff Gardens are the alternatives, with St Kilda and Brighton beaches for Bayside clients. Mobile PTs run sessions from the boot of the car, with bands, kettlebells and a mat, across the inner north and the east.

Many clients reach the CBD by train or tram, so the diary follows timetables. The pre-work slot, roughly 5:45 to 7am, tends to sit in a suburban gym or park near home, while CBD sessions fill at lunch and from 5:30pm. Leave a gap between venues. Albert Park Lake to a Docklands tower is a tram ride, not a walk.

Victoria changes clocks with New South Wales: forward on the first Sunday in October (AEST, UTC+10, to AEDT, UTC+11) and back on the first Sunday in April. Melbourne and Sydney never drift apart. The gap that moves is Queensland, which does not observe daylight saving, so Brisbane runs an hour behind from October to April. Summer evenings run to about 8:30pm, but in midwinter the sun rises after 7:30am and sets around 5:15pm, so a 6am or 6pm session at the Tan is in the dark.

Melbourne Cup Day and Grand Final Friday are public holidays in Melbourne, so block them out before clients book into them.

Rough guide, not survey data: a one-on-one hour in Melbourne often runs $70 to $110, with CBD and South Yarra studios above that.

Wet mornings, tram delays and your no-show policy

A line down at 5:45am or a dark, pouring morning at the Tan means last-minute messages. Clients save a card when they book, so the payment method is already there when it happens. If someone no-shows, you mark it and tap Charge. Nothing charges until you do, so a tram or train failure is your call, and a fee you've already charged can be refunded. A late cancel inside your window (24 hours by default) is charged only after the client confirms. Reminders go out in Melbourne time, including across the October and April clock changes.

Melbourne PT software pricing in AUD

Starter is $19 AUD/mo for up to 3 active clients. Pro is $29 AUD/mo for unlimited clients, so a growing Melbourne roster never changes your bill. Elite ($79 AUD/mo, multi-trainer studios) is coming soon. PT Pro is free while in beta, no credit card required. See the full AUD plan breakdown.

How PT Pro compares for Melbourne PTs

Melbourne trainers usually shortlist Trainerize, TrueCoach, MyPTHub or Everfit, and none of them lead with the in-person workflow. Read PT Pro vs Trainerize (flat $29 AUD against USD per-client tiers), PT Pro vs TrueCoach, PT Pro vs MyPTHub, or the 8 Trainerize complaints AU PTs raise most.

Frequently asked questions

Is PT Pro a good fit for Melbourne personal trainers?
Yes. PT Pro is Australian-built for in-person and hybrid PTs, including Melbourne trainers working out of Doherty's, Fitness First, Anytime, F45, Goodlife, independent CBD studios, the Tan Track, Albert Park, or clients' homes across the Inner North, Bayside, South Yarra and the Eastern Suburbs.
How much does PT Pro cost for Melbourne trainers?
Starter is $19 AUD/mo for up to 3 active clients. Pro is $29 AUD/mo for unlimited clients — what most Melbourne PTs pick. Elite is $79 AUD/mo for multi-trainer studios. Get beta access.
Does PT Pro work across multiple gym locations?
Yes — designed for it. One booking link covers every location you train at. You can set different availability for different locations, and clients see your real-time availability when they book.
Can I export data for my Melbourne accountant or Xero?
Invoices export as a CSV in Xero's sales-invoice import layout, straight from Settings. Today, payment and session data is available via your linked Stripe dashboard, which most Australian accountants accept directly at tax time.
Can I charge Melbourne clients a no-show fee from their saved card?
Yes. Clients save a card when they book through your PT Pro link. If they don't show — common in Melbourne where weather flips four times a day and CBD trams add an unpredictable 20 minutes — you mark the session no-show and tap Charge. Stripe bills the saved card in AUD. Nothing charges on its own.
Does PT Pro support AEST and Melbourne time zones?
Yes. PT Pro defaults to Australian Eastern Standard Time / Daylight Time. Booking confirmations, reminders and calendar sync all use Melbourne's time zone — including the daylight-saving switch — automatically.
Can I sync PT Pro to my Google or Apple Calendar?
Yes. One subscription URL works in Apple Calendar, Google Calendar and Outlook. Built for Melbourne PTs juggling CBD studio sessions, mobile clients across Bayside or the Inner North, and admin time.
Do I need a permit to take paid clients to the Tan or Albert Park?
Possibly. Councils and park managers often require a permit or approval for paid fitness training in public parks, and the rules, insurance and fees differ by site and change over time. The Tan, Albert Park and other Melbourne parks can sit under different managers, and a permit for one site does not cover the next. Ask the manager of the stretch you use before your first paid outdoor session.
A client's train line is shut and they miss the session. Is that a no-show?
That is your call. A no-show is never charged on its own: you mark it, then tap Charge. Put a grace period and your approach to rail and tram disruptions in your cancellation policy, so clients know before the first session. If you charge and later think better of it, you can refund the fee.

Built for the way Melbourne PTs actually work

AUD pricing, AEST defaults, multi-location ready. Every Pro feature is free while we're in beta — no credit card required.

Get beta access